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  • Tuesday, April 16, 2019

     

    OUSD changes to cloud-base system


    ORANGE Unified Schools INSIDE
    Independent insight into OUSD      
    a news service of
     Orange Net News /O/N/N/
    OUSD  moves Board Agendas to BoardDocs cloud-based platform

     Orange Unified School District has moved its online Board of Education Agenda publishing to the BoardDoc's platform.  OUSD has published this week's Thursday April 19, 2019 Agenda under the new platform and back posted the March 14, 2019 Agenda.  No Board of Education minutes have yet been posted using BoardDocs.

    BoardDocs is the largest paperless agenda management system for school boards and corporation boards. The cloud-based record management system was developed by Emerald Data Solutions based in Georgia. BoardDocs was acquired by its New Zealand competitor Diligent  Corporation.

    The BoardDocs website boasts 3,000 customers nationwide.  Two versions are marketed, the basic BoardDocs LT and the advanced BoardDocs Pro. BoardDocs costs start at $3,000 a year.

    For more information comparing BoardDocs LT and Pro 
    Click on LT vs PRO

    BoardDocs closest competitor is Boardable.   Boarddocs dominated the niche school board market with an emphasis on appealing only to school district's  agenda needs.

    In comparison, Boardable's main features include its lower price point and "integration" ability with Google's Docs and Calendar, Microsoft's OneDrive and Outlook and Dropbox.  According to GetApp,  BoardDoc does not offer any integration with other platforms.

    Currently, OUSD uses both Microsoft Outlook for its district email service and has been moving toward Google Docs and Calendar as well as Google Classroom.

    To compare BoardDocs to Boardable, Click on: GETAPP COMPARE


    The biggest problem with cloud-based management systems are internet connectivity. BoardDocs cites this on its website section, "Resolving Performance Issues with BoardDocs".
    For more information Click on: BoadDocs Performance Issues


    The BoardDoc's format is geared to "authentic users"- district staff and Board Members. The BoardDoc's website explains:
    While we find that most authenticated users and administrative staff no longer print the agenda, there is an easy ­to ­use provision for Board members and the administration to print the agenda, any individual agenda item or the entire packet (except attachments, which can be printed individually). Both BoardDocs services provide the ability to customize the printed materials with headers, footers and logos.

    The biggest drawback of the new format is for the community.  Attachments must be opened and printed individually and separately from the agenda items. The BoardDoc's website explains:
    Can I print the entire packet? Yes, although without attachments.
    Attachments would need to printed individually. In practice, we have found that most authenticated users will focus most of their attention on one or two agenda items and prefer to selectively print agenda items and attachments rather than print the entire agenda.

    Community members can get a "detailed" version of the OUSD Agenda, slightly similar to the old agenda (see below) by hitting the "print" icon.  This brings up a page with three tabs in the upper left. From this screen select the "Detailed Agenda" tab and a fuller agenda similar to the old agenda can be viewed ( or printed):
     
    "Detailed Agenda" view from print page

    BroadDoc does include two features that could prove worth the investment for community transparency. The "Scoreboard" feature projects the agenda as on the screen at a Board Meeting showing the progress and status of the meeting. 

    A second feature are audio and/or video recording files of  meetings can be tagged  so users can access any part of the meeting directly from the tagged agenda item or from a video player featuring the meeting agenda. The BoardDoc's website explains:
     All of this is done within our 100% Web interface without the need for special hardware or expensive video hosting servers. BoardDocs also supports native audio playback of any associated MP3 file. Video and audio management and playback is available on all supported devices and requires no special plugins or browser extensions.


    View of old OUSD on-line agenda format:

    Webpage when Agenda is opened

    Click on February 12, 2019

    View of new OUSD on-line agenda format:
    Webpage when Agenda is opened
    Click on April 18, 2019



    OUSD Public Relations costs
    In February 2018 OUSD Trustees voted $219,424 for a Public Relations contract (Click on):
     OUSD VOTES $219,400 for PR

    Here is what spending $219,424 of educational tax dollars on PR buys (For the latest in OUSD News on the web Click on): 
    OUSD in the NEWS


    NEXT OUSD BOARD MEETING April 18, 2019
    Next OUSD Board Meeting -OUSD BOARD ROOM
    CLOSED SESSION-  6:00 pm
    OUSD Regular Session: 7:00 pm Board Room
    For AGENDA-CLICK ON: OUSD AGENDA



    For more information call the OUSD Superintendent’s office at 714-628-4040
    For budgeting questions call Business Services at 714-628-4015

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