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Tuesday, April 16, 2019
OUSD changes to cloud-base system
ORANGE Unified Schools INSIDE
Independent insight into OUSD
a news service of
Orange
Net News
/O/N/N/
OUSD moves
Board Agendas to BoardDocs cloud-based platform
Orange
Unified School District has moved its online Board of Education Agenda
publishing to the BoardDoc's platform. OUSD has published this week's Thursday April
19, 2019 Agenda under the new platform and back posted the March 14, 2019
Agenda. No Board of Education minutes
have yet been posted using BoardDocs.
BoardDocs
is the largest paperless agenda management system for school boards and
corporation boards. The cloud-based record management system was developed by
Emerald Data Solutions based in Georgia. BoardDocs
was acquired by its New Zealand competitor Diligent Corporation.
The BoardDocs website boasts 3,000 customers nationwide. Two versions are marketed, the basic BoardDocs LT and the advanced BoardDocs Pro. BoardDocs costs start at $3,000 a year.
The BoardDocs website boasts 3,000 customers nationwide. Two versions are marketed, the basic BoardDocs LT and the advanced BoardDocs Pro. BoardDocs costs start at $3,000 a year.
For
more information comparing BoardDocs LT and Pro
Click on LT vs PRO
BoardDocs
closest competitor is Boardable. Boarddocs
dominated the niche school board market with an emphasis on appealing only to
school district's agenda needs.
In
comparison, Boardable's main features include its lower price point and
"integration" ability with Google's Docs and Calendar, Microsoft's
OneDrive and Outlook and Dropbox.
According to GetApp, BoardDoc does not offer any integration with
other platforms.
Currently,
OUSD uses both Microsoft Outlook for its district email service and has been
moving toward Google Docs and Calendar as well as Google Classroom.
To
compare BoardDocs to Boardable, Click on: GETAPP COMPARE
The
biggest problem with cloud-based management systems are internet connectivity.
BoardDocs cites this on its website section, "Resolving Performance Issues with
BoardDocs".
The BoardDoc's format is
geared to "authentic users"- district staff and Board Members. The
BoardDoc's website explains:
While we find that most authenticated users and administrative staff no
longer print the agenda, there is an easy to use provision for Board members
and the administration to print the agenda, any individual agenda item or the
entire packet (except attachments, which can be printed individually). Both
BoardDocs services provide the ability to customize the printed materials with
headers, footers and logos.
The
biggest drawback of the new format is for the community. Attachments must be opened and printed
individually and separately from the agenda items. The BoardDoc's website
explains:
Can I print the entire packet? Yes, although without attachments.
Attachments would need to printed individually. In practice, we have
found that most authenticated users will focus most of their attention on one
or two agenda items and prefer to selectively print agenda items and
attachments rather than print the entire agenda.
Community members can get a
"detailed" version of the OUSD Agenda, slightly similar to the old
agenda (see below) by hitting the "print" icon. This brings up a page with three tabs in the
upper left. From this screen select the "Detailed Agenda" tab and a
fuller agenda similar to the old agenda can be viewed ( or printed):
 |
| "Detailed Agenda" view from print page |
BroadDoc
does include two features that could prove worth the investment for community
transparency. The "Scoreboard" feature projects the agenda as on the
screen at a Board Meeting showing the progress and status of the meeting.
A
second feature are audio and/or video recording files of meetings can be tagged so users can access any part of the meeting
directly from the tagged agenda item or from a video player featuring the
meeting agenda. The BoardDoc's website
explains:
View of old OUSD on-line agenda format:
 |
| Webpage when Agenda is opened |
Click on February 12, 2019
View of new OUSD on-line agenda format:
Click on April 18, 2019
View of new OUSD on-line agenda format:
 |
| Webpage when Agenda is opened |
OUSD Public Relations costs
In February 2018 OUSD Trustees voted $219,424 for a Public Relations contract (Click on):
Here is what spending $219,424 of educational tax dollars on PR buys (For the latest in OUSD News on the web Click on):
NEXT OUSD
BOARD MEETING April 18, 2019
Next OUSD Board Meeting -OUSD BOARD
ROOM
CLOSED SESSION- 6:00 pm
OUSD
Regular Session: 7:00 pm Board Room
For more information
call the OUSD Superintendent’s office at 714-628-4040
For budgeting questions call Business
Services at 714-628-4015
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